5. December 2014 15:41
For efficient and smooth resource accounting and payroll process, a time and attend system is a must. Due to the popularity of timekeeping systems, there are several types of models available in the market and it may be quite confusing to choose the right one for your business. Consider the following factors to make the purchase decision for time and attendance system simple and easy.
- Biometric v/s non-biometric time clock: Non-biometric time clock, such as card reader and web-based time clock simulators, are cheaper to buy, easy to maintain and simple to set up. However, these systems can be easily cheated by "buddy punching" and/or "ghost workers." To beat these issues, biometric time clocks are great as they require finger print or hand print of the workers.
- Work environment: Workplaces such as factories, construction sites and mechanic shops are dirty with dust, grease and paints. In this scenario, time clocks that require finger prints won't work as it will be difficult to match the employees' dirty finger print with the one that's in the database. Hand readers are better solution in these cases as they measure the employee's hand geometry from a distance rather than use a scanner.
- Device features: Every system has different features such as specific number of employees it can support, amount of data it can store, type of connection it requires, backup power supply and temperature that it can withhold. You need to compare these features with the number of employees you have, data about the movement of your employees that the system will need to save, the capability to transfer the data from one system to another, and the location and environment where the system will be installed.
- Costs: It's always necessary to consider the costs and compare it with the features that are being offered by the system. The more advanced the system is, the more expensive it is.
- Software platform: Do you wish to have desktop-based or a web-based application? Do you wish to host the program internally or on the cloud? Desktop-based applications are cheaper to buy as you just need to pay one-time fee. The yearly maintenance plan usually include free upgrades. The web version of the software needs to be installed on a single computer, which in turn will offer access to other users.
- Multi-user access: You need to consider how many employees are going to have access to employee registrations, report and other administrative tasks. Compare these numbers with the system's capability. Also, every employee will need to have different level of access in line with their position and responsibilities. Is that possible with the system you are considering?
- Multi-company support: Do you have multiple companies under one company? If so, it's always better to go for centralized data system that allows different rules setup for each company separately. This will help you manage data at the central level as well as on the company level.
- Job costing: When the employees are performing different tasks throughout their workday or workweek, this feature comes in quite handy when you need to evaluate how much time your employees are spending for each task.
- Reporting: Once you have a data, you need to analyze it to make it meaningful. The most common reports would be time card and job costs analysis. Evaluate the reports you will need and compare them with the available features of the model.
If you are looking for reliable Time and Attendance System, you can consider brands such as Acroprint, Fingertec, Lathem, Lathem, Pyramid Technologies, Royal Time Recorders, uAttend, Acedepot and Others. Before making any final buying decision, do not forget to match and study the models' features with your requirements.