New and Refurbish office products and supplies

Why To Use Shredders

Despite businesses' growing reliance on digital documents, the need for paper documents haven't diminished. Many times you take printouts of your important email communications and presentations, create project DVDs and pass on the copies of confidential financial projections to your executives. But how do you dispose these documents and paraphernalia after their purpose is achieved? Do you just dump them in the bin? If you do, you are unprotected and open to theft. As your computer systems and servers need firewalls and anti-viruses to protect your data, the sensitive documents too need to be discarded with immaculate precision and care. The best way to do so is through shredders

Shredders are motorized devices that destroy sensitive information into incomprehensible waste. They can shred physical papers, floppies, CDs, DVDs, credit cards and magnetic tapes.  

Let's look at some of the benefits that shredders can offer us:

  • Document security: Shredders can destroy any document, credit card, identification card, confidential printouts, financial statements, magnetic tapes and expired loyalty cards. Once the purpose of the documents is served, you can easily destroy them with the help of a shredder to secure yourself against any future theft.

  • Increased protection: Before the shredders were invented, many businesses had to rely on third parties to safely dispose their sensitive information. With the introduction of various advanced shredders, you no longer need to depend on these third parties.

  • Reduced size of waste: Paper shredders reduce the size of the total waste by shredding papers and CDs into small, insignificant pieces. The cut or shredded sheets require less space.

  • Cost effective: Just imagine your sensitive business information in the hands of your competitors. How much that would cost you? If you opt for paper shredders, you can easily avoid these losses. The price of paper shredders range from $100 to $5,000, letting you choose the level of security you wish for.

  • Instant disposal: When you have shredders handy, you don't have to wait for the waste to accumulate. You can simply start disposing them off as soon as you are done with it.      

There are several types of shredders available in the market. You just need to pick and choose the one that best suits your needs. If you are a small business, dealing mainly with physical documents, a basic shredder will do for you. However, if you are giant company, using CDs and DVDs to communicate the project details, you definitely need to go for the higher version. 

At Americanrefurb, you can find all types of shredders, ranging from the basic models to the advanced ones. It offers brands such as FellowesHSMRoyalRoyal Sovereign and Swingline.

Factors To Consider Before Buying Office Equipment And Supplies

Office equipment and supplies are quite necessary for the flawless running of business operations. Whether you are looking to buy a printer, a shredder or a stapler, you will be bombarded with lot many options. Which one will be right for you will depend on the nature and type of your business. While making a buying decision, you should also think about the reason behind the requirement of the equipment. 

To make an informed and perfect buying decision, consider the following factors.

  • Usage

The first thing to consider while making a purchase decision is the estimated usage of the equipment. You need to consider how frequent the use will be, who will be using it and how the equipment will help you achieve higher productivity and efficiency.

  • End user

The skill level of the employee who is going to operate the equipment should be considered. You need to consider if the end-user will need proper training to operate the office equipment to its full potential and if that's the case, what will be the cost of training? 

  • Price

When it comes to purchasing new or used office equipment, price is the dominating factor. However, when we talk about price, it doesn't only mean the initial purchase price; it should also include maintenance cost of the equipment throughout its lifecycle, price of replacement parts or consumable and the opportunity costs. For comparing the prices of various models, websites such as Nextag and Consumer Reports are quite handy.  

  • Availability of parts and consumable

This factor is one of the most important factors to think about. Buying a printer which needs a cartridge that's difficult to find or insanely expensive is a bad decision. So consider the availability and budget of spare parts and consumables. Also, you need to decide whether you will prefer OEM certified parts and new consumables or refurbished parts and consumables.  

  • Technical support

Ideally, technical support and software updates should be included with the initial purchase price of the equipment. So make sure that you have access to technical support, which is generally through toll-free number, and free software updates as they are supposed to remove a manufacturer malfunction or enhance the overall performance of the office equipment. 

  • Service contract

Different manufacturers offer different warranty time period. So consider that. Also, what about the service after the warranty period? What are the terms of the service contract and at what price the service is available? While considering a service contract, you should look for the following things:

  1. Length of the service contract
  2. Availability of auto-renewal
  3. Cancellation fees
  4. Guaranteed response time
  5. If the cost of parts and travel included in the contract

If the contract terms and conditions are too detailed, it's always better to contact an expert who can guide you. A professional may also help you negotiate with the service provider for the best contract price.

  • Environment friendly

If your business emphasizes on being environment friendly, the options will be quite limited and the features may or may not meet your needs. Also, equipment that help you go green carry a steep price tag but their maintenance costs over their lifetime are usually quite insignificant.  

Once you consider these factors, you will be able to narrow down on the equipment that meets your requirements. The most important thing to remember while making a purchase decision is to not to rush the process and take a wrong decision.

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