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How To Buy A Fax Machine

Despite the rising usage of emails in the business world, the importance of fax machines haven't diminished. Apart from being faster and cheaper than the regular mail, fax machines are a good way of sharing contracts, proofs, and other written documents.

How does fax machine works?

A fax machines scans the document and converts those images into a series of light and dark dots. The pattern is then sent in an audio format via phone lines. The receiving phone line again converts the audio file into the documents and prints it in black and white copy. You can also opt for color faxing; however, it's not so popular currently due to its unreliability and poor quality.

Types of fax machines

There are three types of fax machines and all of them offer clear printing on plain paper. Thermal transfer tax machines and inkjet fax machines are at a longer rung, making them suitable for home office use; while laser fax machines are heavy-weight champions, designed to withstand the daily stress of heavy business operations. Let's look at each of them in detail.

Inkjet fax machines: Cheaper to operate and maintain, inkjet fax machines are ideal for businesses having the need of less than 30 faxes on daily basis. 

Thermal transfer fax machines: These fax machines are fairly reliable and economical, making them ideal for home office use. However, the printing quality is mediocre and it does make a bit of noise while in operation.

Laser fax machines: Laser fax machines are perfect for heavy usage. These machines use toner to produce high-quality images at faster print speed. Although costlier than the other two, businesses prefer laser fax machine for its superior performance.

What to look for while buying fax machines?

Fax machines, like other electronic gadgets, come with several features. As not all features are required by every business, it's better to evaluate your need and then select the model accordingly. Basically, you need to look at the following features to choose a right fax machine:

Sending speed: Although fax machines with higher sending machines are expensive, you can save a lot on phone charges. A good fax machine will transmit at a top speed of 36.6 kbps, while low-end model will have a speed of up to 14.4 kbps. Needless to say, the former will result in low phone charges.

Data compression protocols: Data compression protocols reduce the time it takes a fax machine to send a page by describing it with a minimum amount of data. All fax machines comes with a basic compression protocol called Modified Huffman; the advanced models have Modified Read or Modified Modified Read protocols to send documents as much as 25% faster. Also, few models use proprietary compression protocols to further enhance the speed of transmission. However, remember that these protocols will only work when sending to or from same-brand models.

Memory: Like emails, fax machines too can store incoming and outgoing pages internally. Generally, 512 KB of memory space can store up to 20 to 25 pages. If this isn't sufficient, you can always use additional memory cards.

If you are looking for reliable fax machines, you can consider brands such as Brother, Ricoh, Samsung, HP and Canon. Before making any final buying decision, do not forget to match and study the models' features with your requirements.

How To Choose Best Printer

Whether you are operating a small business or a big one, you will definitely need a printer. And you probably know that. When you explore the available options, you will find many types of printers - ranging from the basic ones to the advanced ones that can scan and copy too. If you are wondering which one is the best for you, read on.

The right printer can help you cut down the printing cost by half. To choose the right printer, you will need to consider following factors:

  • Speed: If you have a need for 100 printouts daily, you definitely need to go for the speedy printers. Otherwise you will need one employee dedicated to work on printers the entire day, and that would be definitely costly in the long run.

  • Multifunction capabilities: Do you just need the printer? Or would you like your printer to scan and copy too? What about faxing and emailing? Also, do you wish to program jobs while another one is in progress? Look for these functionalities while considering the various models.

  • Conversion to digital files: The latest printers offer the functionality to convert hard copy into digital soft copy. Once you have the soft copy, you can easily distribute it to the concerned parties through email. Also, you can send these files to an established network folder or export it to a USB. You can do whatever works for you.

  • Paper usage: You can reduce your paper usage and related costs with automatic double-sided printing. Also, several printers allow you to print multiple small pages on one sheet, helping you control your printing costs.

  • Connectivity: When the printer can be connected to the business Wi-fi connection, you can easily transfer files and documents to and from the printer.

  • Security: The latest printers offer you the functionality to keep sensitive documents safe and secure by requiring users to enter a personal identification number to access those documents. So if you are into a business that has tons of sensitive information, opting for this kind of printer makes more sense.

  • Quality: Every printer offers different printing quality. Digital inkjet printing offers better color quality compared to digital toner printer if you are looking for short runs up to 2,000 copies. For print runs from 2,000 to 100,000 copies, offset printing is the best option.

  • Customer service: What kind of after-sales customer service will you receive? If your printer stops working suddenly, how quickly can you get the service? What kind of warranty and guarantee the printer comes with? You have to consider the answers to these questions while making a buying decision.

  • Price: When it comes to pricing, don't just consider the initial price of the printer. Consider the total savings that you can achieve during the life of the printer too.

At, you can find a wide variety of printers, including brand new ones as well as refurbished ones.

The store offer brands such as Brother USA, CanonHPLexmark, and Okidata, among others.